One of the greatest challenges for a small and growing company is to make that shift from a small “tribe” of say 8 early employees to 15 or 25 or 35 staff.

Here is Microsoft at that moment.

The culture changes  and has to become more formal. Rules have to be made. Employment law understood. How to hire and fire learned.  You just cannot avoid this step.

You can easily outsource things like payroll and EAP. But what about HR expertise?

What kind of risk does a small organization run? Hiring is such a vital process – do you know how to do this well? With 5 employees you can rock and roll but with 25, what about the request to take time off to look after a sick relative? What about the poorly performing employee – or worse the employee who is acting out? What about Health and Safety?

But at this stage you have no money! You may pay for a good lawyer and an accountant but all your staff are coding or contributing to the business. So you often ask your PA or your book keeper to do their best.

You simply cannot hire full time the best expertise.

But now you can have access to an HR “Cloud” where you can have the kind of expertise that exists only in a very large organization with thousands of employees. Now you can have this level of expertise at a price that you can afford. Just as you can now have the level of data storage and security in the cloud.

My HR Department is a partnership of 3 of the top HR professionals in Canada. I knew them all back in the day when this was my field too – they are the cream of the crop. Their target market is the new and the small and the fast growing organization.

I think that this is the start of a new organizational structure. Just as many employees themselves are now virtual – soon most of the staff functions that used to cost so much to have in place will be virtual as well. You will “rent” the expertise when you need it – just like you will soon rent most software.

What this means of course is that an organization of 25 people can have the level of staff support of an organization of 50,000. It will make small organizations very powerful.

Much of our discourse about the New Enterprise seems to use the premise that our traditional business organizations will be transformed.  I am beginning to doubt that. But I think that there is a new Enterprise but that it will look more like that I propose in this post.

All the news about employment remains bad. Will the jobs ever come back? I don’t think so. Business as we know it makes less and less and in reality offers fewer roles and jobs that have any meaning or that can pay todays bills. Business  as we know it has no capacity to offer most people what they need.

I think that the real new economy is going to emerge out of desperation and out of this failure.

Here are some trends that we should watch out for. They are all  linked into the great Trinity of real needs – Food – Shelter and Surplus

Hyper Local Food - If you have no money, food becomes very important. The Food Bank model takes us no where – it relies on charity – offers shit food and does not add any impetus to the lack of work or role. People are doing better than this by making the growing of food the centre piece. Here is an example. We see already in the worst hit cities like Detroit, that people are starting to grow their own food amidst the ruins of the city. And its not just that food is grown but that real community is created. People who grow food together and then share it return to the society of our hunter gatherer past. They become Tribes. With this Trust comes the potential to do more.

Cheap Land and Real Estate – As many areas become blighted, the land and the space becomes very cheap. Offering the opportunity to get the second part of the  trinity. In the old model, people would have to pay others to make shelter or working space. But if enough Trust is created by say starting with co growing and sharing food, then “Barn Building” is possible. The “Tribes can help the members have shelter or work space. The capital that is required is less financial capital but social capital.

Surplus – But we still all need money or some way of exchanging value outside the Tribe. This is where the social web comes in. There can be a surplus of food that can be sold locally. Inner Detroit is a food desert. There are only corner stores. This is true for many urban areas. The food operation can scale and can also network with others offering in the end large scale. 1,000 mini farms in a large city can produce a very large amount of food collectively. Enough to feed most people. A real surplus is possible. Those who start to grow food to feed themselves will make a good living feeding other. With this surplus and with their social capital all sorts of new ventures then becomes possible. For the capital costs of business in this context are very low. Anything will soon be able to be made locally with very little capital. This trend is most visible in the media now. Did you know that True Grit was edited by the Coen brothers on Final Cut Pro,? The technology is here right now that can empower a small hyper local group to go even into manufacturing. Here I see the idea like Fab Labs coming into prominence. For about $25,000 a community can equip itself to make almost anything. As with a network of tiny farms, a network of tiny shops can build on a large scale. This was how in fact Germany kept its war production growing throughout WWII. To avoid bombing, all aircraft production was dispersed into small shops and the parts were assembled at the bases!

Again as with food – the social web connects all of this. Producers to Buyers – Suppliers to producers – Producers to Producers. In a network  the nodes are small, but the network and so the output and the opportunity can be vast. In the old, we all depend on the MAN. In the network we are all the man. No one is going to move your urban farm to Iowa or your Fab Lab to China.

Food is the starting point I think. We all need it and if we go down this road we re-invent society. Food offers us the core of what we need and growing it and sharing it creates a real tribe. For a food model like this brings us all back together where as the old model splits us all up.

So with this wealth model come also wealth distribution. A new better form of capitalism. Capitalism 2.0?

Millions of travellers have been stuck this holiday season. The question is what can you as a traveler and what can you as a supplier do about this kind of event.?

The lesson taken from this Christmas is surely larger than travel but also applies to any bad event – such as Skype’s system failure. You can imagine what your equivalent might be in your organization.

I can see that part of the answer is to be found in social media. Here is how the NYT ran their version of the story today:

While the airlines’ reservation lines required hours of waiting — if people could get through at all — savvy travelers were able to book new reservations, get flight information and track lost luggage. And they could complain, too.

Since Monday, nine Delta Air Linesagents with special Twitter training have been rotating shifts to help travelers wired enough to know how to “dm,” or send a direct message. Many other airlines are doing the same as a way to help travelers cut through the confusion of a storm that has grounded thousands of flights this week.

But not all travelers, of course. People who could not send a Twitter message if their life depended on it found themselves with that familiar feeling that often comes with air travel — being left out of yet another inside track to get the best information.

For those in the digital fast lane, however, the online help was a godsend.

Danielle Heming spent five hours Wednesday waiting for a flight from Fort Myers, Fla., back home to New York. Finally, it was canceled.

Facing overwhelmed JetBlue ticketing agents, busy signals on the phone and the possibility that she might not get a seat until New Year’s Day, she remembered that a friend had rebooked her flight almost immediately by sending a Twitter message to the airline.

She got out her iPhone, did a few searches and sent a few messages. Within an hour, she had a seat on another airline and a refund from JetBlue.

“It was a much, much better way to deal with this situation,” said Ms. Heming, 30, a student at New York University. “It was just the perfect example of this crazy, fast-forward techno world.”

Although airlines reported a doubling or tripling of Twitter traffic during the latest storm, the number of travelers who use Twitter is still small. Only about 8 percent of people who go online use Twitter, said Lee Rainie, director of the Pew Internet and American Life Project, a nonprofit organization that studies the social impact of the Internet.

“This is still the domain of elite activist customers,” Mr. Rainie said.

Of course, an agent with a Twitter account cannot magically make a seat appear. More often than not, the agent’s role is to listen to people complain.

I recently posted about Trust and how important it is. Being silent is THE worst position. Even when you cannot offer a fix, offering an ear and the truth helps. Skype kept a running commentary about their problem and now that they have fixed it have shared the post mortem on their blog. Please look at the comments on the Skype blog – a lesson for us all.

I had been critical of Air Canada until this Christmas - but even they have upped their efforts on Twitter to work with clients and to offer sympathy when they could not help.

They still do promotion as you can see but look at the other tweets – Air Canada are starting to get how this can help their Trust levels.

Now Twitter is still an elite tool for the elite. But all new things start this way. I am thinking of all those who were in the information dark looking over their shoulder at those who were in contact and can see that it will not take long for Twitter and Social media to become the normal for how we find our way around problems. Here is a brief summary of my own travel hell. Where I reach out on Twitter and my friends help me.

This illustrates for me the next phase of using social media to navigate crisis. Right now an airline or your organization can use social media to communicate from your own perspective. But what if you could harness, as I did, the collective wisdom of the network?

In my case I could not be sure of what the roads were like in the last 4 hours of a 13 hour trip. I asked my pals for their opinion and in minutes got enough “TRUSTED” advice to make the call to stop. My pals may have saved my life. So what if an airline could use its followers to help each other look at local weather – hotel rooms – alternative routes etc – even put each other up? What would it take to have a real community of customers? For if you did – they could do this.

Again this demands a new relationship with your customer. A customer is no longer a person out there but a node in here.  If you can build up trust with an inner group, you can partner with this group in all sorts of ways.

• Marketing
• Crisis Management
• Problem Solving

Let’s play with this in later posts.

I saw another piece of stupidity the other day when a “Social Media Expert” claimed that his thousands of friends on Facebook and Twitter made him such an expert and that he could teach you how to have that many friends as well. In other words that having lots of Friends was the goal!

Of course people like him make these claims based on nothing.

A few of us do read and those of us who do have long known of the work of Robin Dunbar. Those who care to do some work, know that there is a lot of science that underpins how humans live in social groups and that there is an underlying math that is well known.

So for those that don’t have time to read here he is in 16 minutes on Youtube offering you the science that shows why:

• Our social personal limit is about 150 people
• How this came about
• That we have layers of intimacy inside this limit
• That there are layers beyond it but that are not intimate
• That meeting face to face – is crucial to maintaining these relationships and that they degrade if not enhanced with face to face
• That men and women use two very different types of social grooming to maintain their networks – women need to talk and men need to do
• That the folks who claim to have thousands of friends are nearly all men with poor social skills in the real world

So for all you Social Media Experts and HR professionals and Organization Design Folks here is Dunbar:

After many years of thinking and talking, here Sir Ken I think nails the problem and gets the direction for the right new path correct. Helped a lot by the guys at RSA.

So what can we do with this insight?

My experience in public radio and TV – which also is at a crossroads from one culture to another – is that we must not underestimate the power of the entrenched culture. Most people inside pub radio/TV and in education are so invested in the old that they can only fight an alternative.  This is not because they are bad or stupid – it is because they are human and their identity is the system as it is. So to change it means that they have no place. So they cannot go to the new.

If you long for a better education system – you are also worried about how to breakthrough all these barriers. You don’t know how to change the system. I think that we can look at what is happening in media and find a way.

So where is the change happening in media that we might use to help us in education. As I write them I can see how these factors apply to education - can’t you?

• The long term effects of the poor economy is pressing the system
  • The school system is under huge funding pressure too
  • In higher ed – the degree also costs too much now and drives loans that canot be repaid
  • Kids will seek out new ways – they have to
  • In the next 10 years the pressure to find a new way for the money will become unbearable – thus creating the same kind of context for change that we see in media

• There are organizations like Craigslist that are killing the economics of the old and forcing economic pressure – the old way leads to economic starvation and sets a context for change
  • There are new online schools such as the Khan Academy that offer kids a wonderful alternative to school
  • Great Schools like MIT have put a lot of superlative content online
  • Kids are voting with their feet - better content will be available online for next to free as with Craigslist and personals that will ad to the economic pressure

• The web has a bunch of new tools such as Twitter, YouTube, Netflix, iTunes, Apple TV etc that are empowering new sources and new ways of finding, producing and using content
  • Same for Ed - iTunes, YouTube are already there
  • Why take Math with Miss Jones when you can get the world’s best math teachers on your time at your pace?
  • Parents will buy into this too

• There are entirely new organizations – Huffington Post, Daily Beast, Politico – Greenfield that go through no transition but start with the new model – they are forcing competitive pressure
• There are a few old leaders who get it and have enough critical mass inside to go for it now – The Guardian in the UK and NPR – they are forcing change on their system
  • Athabaska and Phoenix come to mind in higher ed – they are moving to the mainstream
  • Soon there will be Grade Schools that have the same features

• There are  few local small organizations that have the leadership to go for it too and are making enough progress to show the rest - KETC is the one I know the best.

So what to do?

Don’t think about changing the whole system!!!!! It’s too big and powerful.

Instead take advantage of these powerful forces.

If you are a learner – Explore the new world of resources – do not feel trapped in school as it is or feel that you have to wait – enough change is here for you to take full advantage now

If you are a parent – see the whole picture for you child – help line them up into that is now available that is more fitted to them and at a cost you can all afford. Vote with your feet.

If you are a school board - Learn how to make the shift from the old to the new – Do a KETC – pick a school with the right leadership and try the new in ONE place – learn from this – use this test bed to expose others to the new from their peers.

If you are a teacher – Learn how to be the new – participate in the new world – be a citizen teacher – offer content or coaching – learn how to be an entrepreneurial teacher who can hang up their shingle on the web or locally. Be the math coach or the history coach in your place or globally!

If you are a social entrepreneur - Build the new a place together so that you are the convener of the a place where kids can be together and yet be part of the a larger universe of resources that fits them!

It’s coming folks – the forces in play are too great to stop it. BUT you have to be a player now if you want to benefit.

What would it be like if your business had a sales, marketing and support force that was 1.3 million strong that you did not have to pay for? What if you could source this leverage with a tiny central force? Sounds impossible? Do you have any idea of how this could work?

Now that everyone is using Social Media – what I am seeing mainly are people who using the new tool in the old way – trying to shout above the noise – “Look at ME!” “Aren’t I cool!” “Aren’t we good!”. I am seeing a Dilbert approach – “Let’s have a Facebook site” “Let’s get on Twitter”.

Most do what most do when a new technology arrives – they apply it in the old way and so get nothing in response.

So what then is the power and leverage that you can harness by using social media well?

Boingo are on their way to finding out how to do this. Oh yes and I am one of the people that are part of this and oh yes I am not being paid and nor do I in any way work for them. I am living the theory.

So how might this work and so how might you do this too?

Boingo have a class of people that are deeply committed to the enterprise that Baochi calls her “Super fans”. They and why they are connected to Boingo and each other is the core of the leverage potential. We will meet 4 of them in this post who agreed enthusiastically to be interviewed by me. As you will see, these Super Fans are attracted first of all to Boingo by the obvious:

• The service – easy one stop access to Wifi in Airports and Hotels – is now no longer a nice to have for travellers but an essential
• The support for the service is outstanding – got a problem – you get instant personal help

But a great product is not enough. Nor is good service. What is the differentiator for Boingo is the human nature of the relationship that Boingo has with its customers. Most organizations do not allow their people to be human. Service people are often ciphers working from a script. Boingo have set up an environment where their key point of contact is a real person who is allowed to be herself.

She has a name and a face and we are all in awe and a bit in love with her. We all feel her presence watching over us. It is way more than getting her help when we can’t sign on. She watches out for us. Have a problem – A quick tweet. In minutes she is there. She is like the guy who runs the old corner store who holds your keys when you go away, keeps an eye on your kids in the street, helps you find a new roommate.

As Nuno Montegro, a customer in Portugal says – It is not what she says but how she says things that is the difference.

Nuno is like me, a customer who actively refers others to the service.

Most of Social media is all about Weak Ties – They are very useful but Weak Ties don’t get people to do much – or risk much – or commit much – that is why they are Weak – they are easy.

If you want to do something – Civil Rights in the US – you need Strong Ties. (Nice new piece by Malcolm Gladwell that explores Weak and Strong Ties in depth)

The key to attracting Strong Ties is being human. It is NOT PIMPING your product. It is instead to show that you really do care about ME. It is instead to show that you can indeed be trusted.

How do you show this? Nuno makes the point that every service and product fails at times. The key is to offer the best possible response to the inevitability of a problem. The best possible response is to know from experience that if there is a problem, you can reach a real person quickly and that they will go the distance to help you get it fixed. “I felt as if I was the only customer in the entire world when she was helping me” Nuno told me. I had the same experience.

Attracting Strong Ties is all about “Giving”.

Aaron Strout is the CMO at social media agency, Powered Inc. and is also Super Fan. “Boingo is proactive and they don’t expect a direct return – they are not selling all day – so if they want an inch, I go the mile back. It’s Karmic! I know if I have a problem that they will look after me. If people are good and do good, then good comes back. Not necessarily directly but good gets attracted back. We talk about a wide range of things that affect me not just the product – which is great too – have to have that – they listen.”

What Aaron is talking about here is a very old model for an economy that was the centre of all tribal economies – the Gift Economy. In the Gift Economy, the Big Guy is not the man who has the most stuff but the person who gives the most.

This is the power in networks – this is how Open Source Works too.

Cliff Bremmer is a programmer who works for a company called Carley Corporation that bids on government contracts to develop instructional CD base/computer based training for the US military.  ”In my spare time I help companies understand and navigate the social media spectrum in a professional yet interactive way.  The company I’m currently helping is the one my father works for called the Jamaica Pegasus Hotel“.

The Gift?

Not only is he a fan but in interacting with Boingo he has learned a lot about how to use SM media well. “If there is anything I’m proud of lately it’s that I helped the Pegasus Hotel promote their brand with the help and support of @Boingo and other companies to become one of the most popular brands in Jamaica.” Boingo is  not only helping him with his travel and Wifi but is talking with him and helping him help his dad in his business with advice and Tweet Up prizes such as free access and bag tags. The Gift in action!

He can see the flaws of how most use SM – “They are stuck in self promotion versus communication. I can see through it all – it’s all about them.”

In the Gift Economy that drives Trust and so Strong Ties, the starting point is YOU. In the non network economy the starting point is ME. No small difference!

Shelby Rogers is a flight attendant, a serving soldier (in the active reserve) and the wife of a serving soldier. Travel is her life. When she is not working, she travels. Access to Wifi has made her travel better – “I now know more than the Gate Agent does about my flights!” and it has taken away much of the loneliness that travel brings with it. Who has not been alone eating room service and watching TV in our room? “I can stay in touch with my husband on Skype and every city seems to have a friend in it.”

For Shelby, Boingo is a service that truly meets her needs. But it is how Boingo is connected to her that has transformed a pleased customer into a Super fan.

How often has your service provider taken you out to dinner? “We have even had dinner recently. I am now a walking billboard for Boingo with winking bag tags!”

So what does this mean? What are the lesson for both Boingo and for you?

• Baochi is no accident – the Boingo senior leadership have created the role and given it the space to enable someone who is naturally humane to be herself inside it. This new way of using Strong Ties to be the centre of a network is all about culture. In most cases senior leadership is too scared to let go. But if you do let go and create this safe place then the power of the network effect can be yours
• A really powerful network has to have an inner core bound by Strong Ties. This is where the leverage is. One staff person like Baochi can without too much trouble have close ties with 34 people. That gives her an outer network of 1.3 million. If she can handle the Dunbar limit of 144 that creates an opportunity of 400 million! You can see that with the right person, you can have a vast reach – provided you realize that your goal is not to have thousands of relationships but a few Strong Ones
• The secret is the math of social leverage. Many of you know about the “Dunbar Number”. Some of you know about “Magic numbers – the hierarchy of trust in human groups. If you don’t here is a quick primer.

So what now?

I think that the next stage would be this:

• At the moment all the Super Fans have a strong relationship with Baochi – I think that the best next step might be to find a way to connect them to each other
• At the  moment most of the dialogue is still about the obvious and excellent service that Boingo provides – I think that some of the work that the Super Fans could do might be to deepen the conversation – Shelby touched on this in her interview with me – What is it that being easily connected while travelling does? In her case it helped her deal with isolation and loneliness – it helped her do her job better – it kept her in touch with her husband – these are deep issues that I think connect all of us who travel a lot

As I think about networks, I think about the laws of physics. All systems have order and attractors. Some force is needed to keep systems coherent.

Think of the Sun in our own local system. It has mass that provides a gravity that holds all the planets and asteroids and stuff in a pattern. It has energy that creates life in the system. I think that any healthy human social system has to have gravity and light.

At the very centre is the “Right Space” a Trusted Space created by the leadership. In this Space, the Right Person – Right being a person who as part of her natural persona truly cares about others. Connected to her is the fuel and the mass that makes up the Sun – the Super Fans. The closer they are to the centre and the closer they are to each other – the more mass and the more energy. The more mass and energy, the larger and more healthy the network of Weak Ties that form up around the Sun.

What gets in the way is our fear about losing control.

At Disney the surface of the Brand Icon never changes but inside the mask is a person who changes all the time and so is never allowed to speak.

But in the new world we have to take off the costume and let the person inside have conversations with the public – HARD to do.

Email usage has dropped 28% in the last 12 months! (Matt Forcey)

A recent study by Nielsen that focused on how Americans spend their time online, unexpectedly found that email usage has dropped by 28% over the last year.  Since we’re certainly not communicating any less, what are people doing as an alternative?  Not surprisingly, the data show that social networking use increased by 43% over the same time period.  A separate analysis determined that Mobile Internet use has also increased dramatically.

When I used to have a real job, one of the things I hated about being on vacation was the dread of what woud face me in my email inbox. As it became easier to access email remotely, I began to check in every day just to keep the load and the surprises down. Today when accessing email remotely is commonplace nearly all my pals in the conventional workplace tell me that they do the same. (The full report is here)

The young, under 30, hardly use it at all – they don’t even use the phone.

But what about the rest of us who still work for and with organizations that make email the centre of the communications system? Can you push back and get more productive? Here are two well known people who have confronted this question and have won the battle.

My old pal Luis Suarez at IBM is best known for his war against email and the misuse of it that crushes productivity.

I have been consistently getting less and less email by the week, and, even more exciting, way below the 20 emails per week mark!, which surely is making a good progress from when I started 2.5 years ago. Remember, at the beginning, before starting this experiment, I used to receive 30 to 40 emails per day! And now, 2.5 years later, it’s just 17 emails per week! Yes, indeed, you are reading it right! I’m now averaging 17 emails received per week, while the majority of my online interactions are now happening through social software tools.

So, to me, it is not just a drop of 28% in the past 12 months, but way over 90% of the email I used to get! And, not sure what you would think, but that’s *huge!* Yes! Being able to state how email is no longer the only game in town for me, quite the opposite!, actually, is a good thing. It proves it can be done! It proves I am not the only one who can make it happen. And this is when it gets really exciting! When you see other folks increasingly paying more and more attention as to how they interact with their email Inboxes and how they effectively start looking for ways of reducing such email clutter.

Very exciting, indeed! Even more when you notice it’s folks around you who are starting to ask you how you can help them eliminate most of their incoming emails and instead progress towards a much more receptive adoption of social software tools for business. That’s why I’m pretty jazzed up about seeing a whole bunch of fellow co-workers who are continuing to make efforts to reduce their email workload. To the point where entire teams are figuring out strategies to make it work for them and over the last couple of weeks I have been working with a couple of them where there is plenty of promise ahead! Yay!

But it gets better! Because over the last few weeks as well I’m starting to notice how even customers want to figure out ways on how they themselves can get rid of, or reduce substantially, their incoming email. And they seem to keep finding me out there as they search how it can be done (Double yay for #lawwe), which is really good news, because I have been invited a couple of times already to go and present to them how they themselves could live “A World Without Email“.

Why and how did Luis do this? Here is a link to an excellent interview with Luis conducted by the Doyenne of the Social Media world in Canada, Nora Young at Spark (CBC Radio). The interview was almost exactly a year ago and as with this post was timed to appear as we all struggled back to work and a full email inbox.

Luis’ main issue with email is that it makes it too easy for someone else not to care or know if you are busy and to impose work upon you or to engage you in their politics at no real cost to themselves. For instance – if I was to send you a large document as an attachment – there are many steps that you must take to read it – and then it all gets even worse if you wish my comments etc. Far easier to share a document. For instance, how many times have you got a “Cover my ass” CC or BCC? When what was really needed was a real debate? How many tomes have you been really busy and have a colleague impose a deadline on their stuff on you? This is the kind of behavior that Luis objects to.

Or what about all those newsletters that you don’t have time to read? Or those missives from on high from senior management that tell you how great they are or how we all have to ull up our socks?

Luis is not the only person pushing back. Jason Fried CEO of 37 Signals has an impassioned plea about how the workplace itself crushes productivity.

Yeah, my feeling is that the modern workplace is structured completely wrong. It’s really optimized for interruptions. And interruptions are the enemy of work. They are the enemy of productivity, they are the enemy of creativity, they are the enemy of everything. But that’s what the modern workplace is all about, it’s interruptions. Everyone’s calling meetings all the time, everyone’s screaming people’s names across the thing, there’s phones ringing all the time. People are walking around. It’s all about interruptions. And people go to work today, and then they end up doing most of their real work after work, or on the weekends. So, people are working longer hours, people are tired – I’m working 50-60 hours this week. It’s not that there’s 50 or 60 hours worth of work to do, it’s because you don’t work at work anymore. You go to work to get interrupted.

What happens is, is that you show up at work and you sit down and you don’t just immediately begin working, like you have to roll into work. You have to sort of get into a zone, just like you don’t just go to sleep, like you lay down and you go to sleep. You go to work too. But then you know, 45 minutes in, there’s a meeting. And so, now you don’t have a work day anymore, you have like this work moment that was only 45 minutes. And it’s not really 45 minutes, it’s more like 20 minutes, because it takes some time to get into it and then you’ve got to get out of it and you’ve got to go to a meeting.

Then when the meeting’s over, you’re probably pissed off anyway because it was a waste of time and then the meeting’s over and you don’t just go right back to work again, you got to kind of slowly get back into work. And then there’s a conference call, and then someone calls your name, “Hey, come a check this out. Come over here.” And like before you know it, it’s 4:00 and you’ve got nothing done today. And this is what’s happening all over corporate America right now. Everybody I know, I don’t care what business they’re in. Like when I talk to them about this, it’s like “Yeah, that’s my life.” Like, that is my life, and it’s wrong.

And so I think that has to change. If people want to get things done, they’ve got to get rid of interruptions.

Email is just part of this uncritical work culture that forces many to do their work after hours at home!

So what do Luis and Jason offer up as an alternative?

Luis still thinks that email has a place – in calendar management and in private one on one matters such as salary etc. But he has found that he can push back and negotiate a better way for nearly every category of work. Want me to work on your document – then share it with me! Have an issue to solve – open a conversation in public! Want to avoid being put upon by others – work in public so that people can see when you are busy – so if you use shared documents – people can see you are editing or drafting.

The whole point is to learn how to protect your time.

Jason has  the same advice.

So, this isn’t really a plug, but we use our product called Campfire, which is a real time chat tool. That is our office. Campfire is our office, and that’s a web based chat tool where there’s a persistent chat room open all the time. Anyone who has a question for anyone else in the company posts it there and in real time, everyone else can see it if they’re looking at it. But if they’re busy, they just don’t pay attention. And then if non one responds, then that means someone is busy. Not like, I’m going to keep calling their name until they turn around. That’s what it’s like in most offices. Or you ring someone and they’re not there and so you call their name, and they’re not there, so you go to their office and you bang on their door. If someone doesn’t respond in Campfire, it means they’re busy. And unless it’s a true emergency, where you really need an answer right now, then you just let them be and they’ll get back to you in three hours. And the truth of the matter is, there are almost no true emergencies in business. Everything can wait a few hours. Everything can wait a day. It’s not a big deal if you get back to me later in the day for me to know right now.

And the other thing about interruptions and calling people’s names, and ringing them on the phone and stuff, it’s actually really an arrogant sort of move because you’re saying that whatever I have to ask you is more important than what you’re doing. Because I’m going to stop you from doing what you are doing for me to ask you this questions that probably doesn’t matter anyway. So, we’re very cognizant of this, and we make sure that we only ping people, that’s what we call it, digitally and in ways that will not really get in their way if they’re really busy.

He uses his own tool but of course there are many tools that we can use – the tool is not the key it is the idea of working in public that is.

How do you get others to play? Well if you are Jason – it’s easy you are the CEO! But Luis is not the CEO. He publicly told the world that this was his intent. He pushes back and negotiated with his own team and colleagues – and the value of this spread out.

Here is a mind map from Luis that shows you his process and his results

Few people are as passionate about Education than BG. Here he is talking about what he has learned by a lot of experiments.

• That K-12 is best as an immersive system with long days – best 6 days a week and in the summer as well. The best charter schools know this and practice it.  Having had all my school like this myself – my sample of 1 agrees with this.
• This means that for K-12 Place is key – like going to Boot Camp. But there is a real role here for online in that it expands the scope of the place
• BG feels (2.50) however that shifting the formal system to either of these ideas – more immersive and more online – can never happen – the cultural barriers are too high
• On the College and university front, he points out that here the issue is access. The main barrier to access is “Place” that drives direct cost and prohibits the student from having any flexibility.
• Here he anticipates big movement driven by the economics. Place drives costs of up to $250,000 for a BA. He thinks that the target is to reduce this not to $20,000 but to $2,000

I think this is entirely possible. But what established university will have the guts to do this? Will they all end up like the newspapers? Hanging on for dear life?

I think that most will rather die than change. As many of us are finding in the front lines of change – it is impossible to underestimate the power of the establishment.

But I think that maybe a few established universities might go the whole way. I think that those who do will win the most. There is something very important about having an establishment organization or person as part of a revolution. Martin Luther had his Prince who defended him from both the Pope and the Emperor. In newspapers it may be the Guardian. In public TV it may be KETC. (Here is KETC Immigration page where they are putting the Public Into Public TV).

I think of my university here on PEI – What if UPEI had another 25,000 online students? here is a snip of a larger idea like this that I wrote 5 years ago:

Come to PEI for the summer and meet the other students and then go onto take an online Master’s degree in the Natural Economy. The Master in the Natural Economy (MINE) is a master’s degree course that engages the learner as many of the ideas and practices of the new ways of organizing and acting as possible. It embodies the ideas of our new time. It draws on hundreds of “Gurus” that live all over the world that bring their own story and experience to bear. Students, who nearly all are employed, develop their own path of study within the context of the course intention.

The school initially emerged out of one course, Marketing as a Conversation inspired by Cluetrain and by the ongoing thinking and blogging of by people like Seth Godin, Hugh McLeod, Johnnie Moore and Jennifer Rice. Their marketing revolution was the first breach of the old system that took hold.

There are a number of paths that students can take but all the work is founded in the ideas of how real relationships and real networks work. Paul Hawken is Dean Emeritus and the current Dean of the School in Natural Economy is George Dafermos who’s early writing on the use of Open Source, as an organizational model, has been so influential. Robert Scoble is the Visiting Guru this year and will be on PEI this summer offering workshops in Voice and Culture. He replaces Dave Pollard who will be sorely missed.

Students spend a month in the summer here on PEI where their task is to get to know each other and to decide on their focus for study. They then return home and form groups that are facilitated by the gurus. The full Masters degree costs only $7,000 and has of course no other costs. There are now 17,000 students in the system that is 4 times the size of UPEI, conventional undergraduate school.

MINE Graduates are in extreme demand as organizations struggle to understand the shift that they have to undergo. The traditional business schools have had great difficulty in moving this fast because they have such an investment in the old. Similarly, the major consulting firms have all but collapsed, as they too could not reframe their costs and their competence.

In their place have emerged networks of “Gurus” like the Hughtrain Alliance that are recognized as the key talent that shook the marketing world. These networks have a very different model and become partners of the host organization. They are not report writing organizations with expensive offices and extreme hierarchies but are much more like coaches of a team. Most of the students of the Natural Economy work and most of their study is in the context of solving their real challenges.

In effect, consulting has become an extension of the education process.

As with Luther – the big change will happen on the edge where the “field” is weakest. A small undergraduate university, like UPEI or back in the day Wittenberg, is less gripped by the power of the prevailing culture and can see the gains that might accrue to them.

Thought leadership risks becoming an empty marketing phrase just as it becomes essential to long term success. In an idea economy more and more firms understand the importance of getting credit for being on the leading edge, but getting credit is best preceded by actually being there. Organizations that depend on generating and exploiting ideas need to become more systematic about integrating thought leadership into their operating principles and practices not just their marketing.

Value of thought leadership

How many of today’s successful organizations are built on top of better ideas? Some, like FedEx or Southwest Airlines, were built on top of a powerful core idea. Others, like Amazon or Apple, were built on a powerful core plus ongoing extension and elaboration of that core with new ideas. Still others, like the best professional services firms, depend on a steady stream of new ideas.

If you’re fortunate enough to come up with a FedEx or Southwest quality idea, ongoing thought leadership isn’t much of an issue and you can focus your organizational energies on execution. On the other hand, if you’re in an organization or industry where the half-life of ideas is continuing to shrink, then you need a more explicit strategy than waiting for the next flash of entrepreneurial genius.

There have been many attempts to make thought leadership more manageable. These range from the full fledged research labs of large organizations (e.g.,  Xerox PARC, Microsoft Research, IBM Research, Bell Labs) to various research centers in professional services firms (e.g., Deloitte Center for the Edge, McKinsey Global Institute, Accenture Global Research).

Most of these examples separate research from practice and model themselves along academic lines. While they often produce excellent work and contribute to the overall market reputation of their parent organizations, they have been less successful at leveraging the experience of their parents or at feeding their insights back into their organizations. These examples also stamp thought leadership as a luxury available only to the largest and most successful organizations.

Where we went off track

While we can recognize the value of thought leadership as a component of innovation and of attracting new customers, we’ve had less success in transforming thought leadership into something systematic and manageable. While the end products of thought leadership are attractive, they shed limited light on what practices contribute to those end products.

Thought leadership presents a situation where working backwards isn’t helpful. Seeing the marketing and reputational value of a published article, senior executives will call their Chief Marketing Officers and order an article for the next issue of the Harvard Business Review. Wise CMOs, recognizing that this request has not come from someone named Gates, or Buffet, or Welch, will negotiate a more plausible timeline, identify some plausible topics, and search for potential authors within the organization.

With a great deal of luck and effort, this approach might yield an article in a year or so. Successful or not, marketing has now come to own the thought leadership problem. If the focus remains on the end products, which is likely, marketing will pursue opportunities to create materials that can easily be used as marketing and sales collateral. Perhaps they will enlist help from customer service or training groups to leverage their materials as input to the process as well.

This is a classic confusion of form over substance. At an extreme, we see such nonsense as Gartner Group trumpeting TLM (thought leadership marketing) as the next frontier for IT services marketing. Somewhat more sensibly, we see a variety of marketing and PR consultants pushing thought leadership as a key marketing strategy. Some good recent examples include:

• Leadership guru Ken Blanchard talks about his views on thought leadership
• Thought leadership is still dead; long live idea marketing

Getting back on track

Whatever the marketing value of thought leadership, it is secondary to the operational value of increasing the effectiveness of how an organization learns from and disseminates practice. When you recast thought leadership as a core operating principle instead of ancillary marketing program, several implication follow. First, it changes what you recognize as relevant data. Second, it changes the kinds of support you provide to your front line practitioners. Finally, it shapes the practices you promote among your workforce.

Where you see data

A survey of current customers or prospects often passes for data in faux thought leadership attempts. Or, a few thin paragraphs passing as a case study. The insights that fuel real thought leadership flow from the interaction of rich data and penetrating questions. Those are typically found at the edges of current practice.

Organizations will find their richest data in the histories and traces of those projects that challenge their capabilities and are placed in the hands of their most adept staff. It’s often difficult to know in advance which projects will fall into this category. More often, it’s easier to predict that certain efforts will likely be routine.

How you support the field

The best time to collect this rich field data is as it’s being generated. The greater the delay between action and reflection, the more that real insight is displaced by revisionist history. Organizationally, you can provide systems and tools that make it simpler to capture and catalog working papers and work products as they are created. Second, organizations can set aside the time and create expectations that professionals will reflect on their work as they perform it.

What practices make a difference

Despite the fervent wishes of bureaucrats, the kind of reflection and learning from practice that fuel meaningful thought leadership won’t map into standard operating procedures or fixed processes. It is much more fruitful to think in terms of practices to encourage. At the team level, for example, After Action Reviews are a simple practice to amplify learning among the team.

Individual practices can range from debriefing a meeting over a beer to maintaining a journal of questions and reflections. The journal could be as simple as a Moleskine notebook or as extensive as a private blog.

Payoff to knowledge workers and their organizations

Treating thought leadership as a marketing responsibility does create organizational value, but at a significant cost in terms of effort and disruption within the organization. Marketing staff need the full support and participation of those line contributors generating the experience on which thought leadership must be based but if they drive thought leadership efforts from their immediate needs they risk alienating those on whom they most depend with requests for substantial incremental work.

On the other hand, treating thought leadership as an operating principle better aligns the demands on those core contributors. Now, rich, high quality input to thought leadership efforts are relevant components of ongoing work. Moreover, this approach enhances individual and organizational learning as a primary goal; thought leadership becomes a valuable side effect of doing work, instead of being an onerous additional requirement.

Professionals grow and develop through reflective practice. They build and test mini-theories of how their actions lead to outcomes. In a simpler world, that reflection was built on the slow accretion of experience. In today’s world, it is more effective to build on a foundation of explicit reflection.

What is value? Usually it is something that is scarce. What is scarce today? Certainly not content which is why all the attempts to make content pay are doomed. Content has never been more plentiful. In fact we are approaching the point where content is all but infinite.

The Value point then becomes finding content that means some thing to each of us. So Search is a Holy Grail here. And it is very valuable. But can we rely only on algorithms?  I do not think so.

This week two people that I respect and trust a lot Craig Newmark and Jeremiah Owyang have put their own stakes in the ground saying that ironically it will be a screen of named people in our social orbit that will be the final layer of screening for meaning. That our impersonal transactional world will return to a personal world where reputation is key. There is enough convergence to call it now I think.

What you are about to see is how the world will be organized in the future. It’s official now!

This is the new Org Chart.

The Inner Circle is your Trusted Space – moving out from this is a gradient of Trust and Intimacy – These rings have numeric boundaries. The Inner Circle is limited to 8. The next ring for you is 34. The outer ring is of course 144. If you look up to the diagram above the “Donut”, you will see the Fibonacci Curve. There you will see that these numbers are the boundaries of the curve – this is how nature organizes all complex systems. The Dunbar number is 144. (Not 150 by the way) We know that 8 is the ideal team size. We know that 34 is the ideal large team.

To the left I have added the “Permaflower” – this is the organizing model for Permaculture. I think that this may be the model that we use to organize the Natural Organization.

Here is how Craig opens his piece:

People use social networking tools to figure out who they can trust and rely on for decision making. By the end of this decade, power and influence will shift largely to those people with the best reputations and trust networks, from people with money and nominal power. That is, peer networks will confer legitimacy on people emerging from the grassroots.

This shift is already happening, gradually creating a new power and influence equilibrium with new checks and balances. It will seem dramatic when its tipping point occurs, even though we’re living through it now.

Everyone gets a chance to participate in large or small ways, giving a voice to what we once called “the silent majority.”

Here is how Jeremiah describes it:

Here is how a Permagarden is layed out:

Here we see the idea of a gradient in the hierarchy more clearly. Inside the network are of course sub networks. In Permagardening, these are called Guilds. They are reinforcing groups of diverse species. Toby Hemenway is the source of these lovely garden images.

Talking about guilds here is how Chris Allen has shown us how Guilds form in WOW.

In this slide you can also see the leverage that the Fibonacci Sequence can give you. Imagine your 8 inside the Trusted Space. Imagine that you have 4 good friends in the next circle who have 4 friends who have 4 friends and then 4 more – that is 4,096 people. A group of 34 with 4 friends gets you 1.3 million. 144 gets you 429 million.

A small group can have huge social leverage. Enough I think to so anything.